Policies, Forms & Guides
These policies and procedures relate to various aspects of General Practice training.
- Acronyms, Abbreviations and Definitions (TO 004)
- Reporting of a Critical Incident, Adverse Event or Serious Issue, Policy and Procedure (ED 028)
- Appeals Policy and Procedure (TR 018)
- Blended Supervision Model Policy and Procedure (ED 026)
- Complaints Policy and Procedure (TR 001)
- Diversity of Training Experience Procedure(TR 002)
- Dual Practice Part Time Training Placements Guidance Document (ED 009)
- Fatigue Management Guideline (TR 004)
- Financial Support and safety for Out of Practice Events -Supervisors and Registrars – Under Review (ED 013)
- Hospital Experience Assessment Policy and Procedure (ED 006)
- Leave from AGPT Program Policy and Procedure (TR 014)
- Leave and Supervision Requirements for GP Supervisors (ED 027)
- Management of Registrar Learning Needs and Learning Plan Policy (ED 018)
- MCCC Professional Behaviour Policy (TR 022)
- MCCC Professional Behaviour Policy Procedures (TR 023)
- Medicare Placement Form (Provider Number) Policy and Procedure (TR 008)
- Metro West Outer Metro Training Requirements and Restrictions Policy – Under Review (TR 012)
- On-Call Guidelines and Procedure for Registrars and Supervisors (TR 016)
- Orientation of Registrars in Training Posts Policy (ED 019)
- Out of Practice Education Attendance Policy (ED 012)
- Recognition of Prior Learning for ACRRM Registrars Policy and Procedure (ED 002)
- Recognition of Prior Learning for RACGP Registrars Policy and Procedure (ED 003)
- Registrar Extended Skills Post Application Policy and Procedure (ED 004)
- Registrar in Difficulty Procedure (ED 005)
- Registrar Placement Policy and Procedure (TR 007)
- Registrar Selection Procedure (TR 009)
- Registrar Wellbeing Policy and Procedure (ED 008)
- Registrar Withdrawal Policy and Procedure (TR 015)
- Remote ECTV Policy and Procedure (ED 031)
- Rural Relocation Reimbursement to Priority Placement Practices Policy and Procedure (TR 010)
- Return to Clinical General Practice Training after Extended Leave Policy and Procedure (TR 021)
- Supervisor Professional Development (ED 025)
- Supply of Equipment requirements for Registrars in Training Practices (TR 017)
- Telehealth Application for Registrars Working Off-Site (TRF 027)
- Telehealth Policy (TR 024)
- Training Obligations Policy and Procedure – Under Review (TR 003)
- Transfer between Training Pathways Procedure (TR 006)
- Transfers between RTOs – In and Out of MCCC (TR 005)
- Whistleblower Reporting and Protection Policy(GV 015)
- Boundaries in Therapeutic and Professional Relationships Guidelines(TR 026)
- MCCC Rural Generalist Program Handbook(ME 009)
- Initial further and T3 assessment dates 2021.1 (ME 015)
- Privacy Policy (CO 001)
- Accreditation of ARST and AST Posts Procedure (ED 010)
- Management of Training Posts with Identified Issues Policy (ED 029)
- MCCC Requirements of an Extended Skills Post Guidelines for the conduct of RACGP accreditation (ED 023)
- Practice and Supervisor Mentoring and Support Procedures (ED 016)
- Training Post and Supervisor Accreditation Procedure New Post (ED 022)
- Training Post and Supervisor Accreditation and Reaccreditation Policy (ED 007)
- Withdrawal of RACGP and ACRRM Accreditation Procedures (ED 017)
- MCCC Supervisor Standards (ED 032)
- AGPT Programme Policies 2019 – Overarching Document
- AGPT Academic Post Policy
- AGPT Appeals Policy
- AGPT Australian Defence Force Policy
- AGPT Complaints Policy
- AGPT Extension of Training Time Policy
- AGPT Program Leave Policy
- AGPT Rural Generalist Policy
- AGPT Training Accessibility Policy
- AGPT Training Obligations Policy
- AGPT Training Region Policy
- AGPT Transfer Policy
- AGPT Withdrawal Policy
- Educational Misconduct Policy
- Fellowship Exam Attempts
- Fellowship of the Royal Australian College of General Practitioners
- Fellowship Pathways Appeals
- Fellowship exams candidate handbook
- RACGP Examinations Special Consideration
- RACGP Selection for Entry into the Australian General Practice Training Program
- Recognition of Prior Learning Policy
- Registrar Clinical Appeals Policy
- Registrar Membership Policy
- Registrar Remediation
- Selection Review
- Vocational Training Pathway – Examination Eligibility Policy
- Vocational Training Pathway – Requirements for Fellowship Policy
- Academic Code of Conduct
- Academic Misconduct Policy
- Appeals Policy for AGPT Registrars
- Appeals Policy
- Complaints Policy
- Doctor in Training Review Policy
- Rural Generalist Curricula
- Fellowship Assessment Handbook
- Fellowship Training Handbook
- Independent Pathway Remediation Policy
- Recognition of Prior Learning
- Reconsideration, Review and Appeals Policy
- Refund Policy
- Remediation Policy for AGPT
- Special Considerations Policy
Forms
These forms may be required by Registrars and Supervisors throughout their training time.
- ACRRM Formative Minicex Scoring Form
- Advanced Training Post Accreditation (EDF 010)
- Appeals Reporting Form (TRF 018)
- Complaint Reporting (TRF 001)
- COVID-19 Alternative Training Application Form v01 (TRF 028)
- ECTV Patient Consent (TOF 002)
- Application for Leave from AGPT(TRF 014)
- Orientation for Registrars to GPTPRRT 1 (Guidance Document and Form)
- Practice Managers checklist for Registrars (EDF 002)
- RACGP Application for Appeal
- RACGP Application for Reconsideration
- RACGP Application for Special Consideration
- RACGP Educational Misconduct Report
- Registrar Extended Skills Post Application (EDF 004)
- RPL Application for Extended Skills Post RPL RACGP (EDF 003)
- RPL ACRRM Recognition of Prior Learning Application
- Supervisor Teaching Session Planner (IN 084)
- Telehealth Application for Registrars Working Off-Site (TRF 027)
- Training Advisor Review Meeting Form (MEF 003 – TARM)
- Variation to Training Time Application (TRF 017a)
- Transfer Application to Change RTO (TRF 006)
- Transfer between RTO or Training Region Application (AGPT)
- Transfer MCCC Region-Pathway Application (TRF 013)
- Transfer Pathway Application (AGPT)
- Application for Advanced Skills Post (TRF 029)
- Blended Supervision Application Form (EDF 026)
- Orientation for Registrars to GPTPRRT 1 (Guidance Document and Form) (TRF 031)
- Alternative Option to Practice Site Diversity Application (TRF 002a)
- Exemption to practice site diversity application (TRF 002b)
- Patient Case Log for Exemption to practice site diversity application (TRF 002c)
- Patient Case Log for Exemption to practice site diversity application Excel (TRF 002c)
- ASP Registrar Feedback Form (TRF 019)
- ASP Supervisor Feedback Form (TRF 020)
- Update of Bank Account Details Form (TRF 032)
- Actors Claim Form (FNF 010)
- Registrar Rural Relocation Reimbursement Claim – Under Review (FNF 005)
- MCCC Sessional Claim Form GP (FNF 009)
- MCCC Sessional Claim Form NON GP (FNF 008)
- FNF-002-Supervisor-Claim-Form-ECTV(FNF 002)
- Supervisor Expense Reimbursement Claim Form (EDF 013b)
- Supervisor Professional Development Claim Form (EDF 025b)
Guidance Documents
- ECTV processes for Medical Educators and Visiting Supervisors
- ECTV processes for practice managers
- ARCADO Manual (Random Case Analysis)
Forms
- ACRRM Formative Minicex Scoring Form
- FNF-002-Supervisor-Claim-Form-ECTV (FNF 002)
- TOF 002 Patient Consent (TOF 002)
Resources
SWAN is to be used to submit registrar and supervisor feedback for the current GP term.
The forms below are to be used only if SWAN is offline or for the following reasons
- Registrars Feedback Form (overdue reports only)
- Supervisor Feedback Form (overdue reports and EST/ARST/AST posts)
Guides and resources
These guides and resources are available to support GP registrars, Supervisors and Practice Managers.
Guidance Documents
- ARCADO Manual (Random Case Analysis)
- ECTV processes for Medical Educators and Visiting Supervisors
- ECTV processes for practice managers
- Guidance Document for Supervisors Case-Based discussions
- MiniCEX conducted by Supervisor – Guidance document – MCCC GP Training
- MiniCex Physical exam reference
- Orientation for Registrars to Training Term 1 (TRF 031)
- Self care for Registrars
- Training Advisor Review Meeting Manual (ME 003)
- Guidance Document – In-Practice Teaching
Resources
MEs/visiting supervisors – when you are completing rECTV reports on SWAN, please indicate whether consultations observed were face to face, via phone or via video consult. Please also discuss with your registrar as to what proportion of their clinical work is face to face vs telehealth and indicate this in the report
- Remote ECTV Policy and Procedure (ED 031)
- Guidance Document – rECTV Processes for Practice Managers
- Guidance Document – rECTV Processes for Medical Educators and Visiting Supervisors
- Guidance document – iDOV – internal Direct Observation Visit
- Summary rECTV processes for MEs and visiting supervisors
- Summary rECTV Processes for Practice Managers
- Summary rECTV Processes for Registrars
- TOF 022 rECTV Patient Consent
Information on Zoom Security
- Zoom security and MCCC use v0.4
- Zoom Security White Paper
- Top 10 Ways to Secure Your Zoom Meetings
- Security Matrix of Communication Products
Zoom – ‘how to’ videos
- Video 1: Setting up a Zoom meeting through a browser
- Video 2: Setting up a Zoom meeting in the app and inviting attendees
- Video 3: Managing the rECTV and capturing a face-to-face consult on a device other than a desktop computer
- Video 4: Managing the rECTV and capturing a phone consult on a device other than a desktop
- Video 5: How a registrar joins a Zoom meeting on a desktop computer
These Quick Reference guides are designed to help you use SWAN as a beginner.
- SWAN – Entering CPD Points as a Supervisor v1.21
- SWAN – Entering ECTV Feedback as a Supervisor v1.1
- SWAN – RCTI Submission Guide v1.1
- SWAN – Registrar Feedback Guide v1.3
- SWAN – Registrar Overview v1.0
- SWAN – Reset Password and Forgotten Username v1.0
- SWAN – Supervisor Feedback Guide v1.3
- SWAN – Supervisor Overview v1.0
- SWAN – Verifying Feedback as a Medical Educator v1.0
2021 Registrar Placement Process Webinar

Return addresses
Please return completed forms to your region office: